Board portals offer a central repository for all information about the board, allowing directors to access current and relevant material from any place. They can then prepare for meetings, organize their tasks and collaborate with colleagues on projects. Board members are able to sign documents using digital signatures. This reduces the cost of printing and distribution.
The implementation of a board portal allows organizations to cut down on significant costs and resources while improving efficiency and effectiveness. When selecting a board management system, it is crucial to take into account the specific needs of your organization. Choose a vendor that offers solutions and pricing that meet the requirements of your board.
Previously, boards received paper-based meeting packs via courier. It could take as long as a few days for them to be opened and received. A board portal can cut the amount of time to just a couple of hours and then send agendas for meetings, presentations, reports and other materials to attendees instantly. The portal for board members can be used to host video-telephony meetings and provide a single experience for the directors.
It is vital that the board portal selected is secure. This includes features like encryption of data and password complexity controls, as well as monitoring user activity to reduce the risk of unauthorized entry. It should be able to demonstrate that it is in compliance with industry standards like ISO 27001 and SOC 2 certifications, as well as facilities that provide the physical, human and procedural security measures.